Bid Manager

Milton Keynes
13 Jul 2017
10 Aug 2017
Contract Type
Full Time


T-Systems Ltd operates information and communication technology (ICT) systems for multinational corporations and public sector institutions.

T-Systems Ltd is pursuing the mission to shape the future of a connected business world and society by creating added value for customers, employees and investors through innovative ICT solutions.

We are building a value driven and inclusive business to help us attract and retain the top talent available. Our business is stronger for it and we have more ideas, greater creativity and amazing people driving us forward.

The Role:

Reporting into the VP Sales and Service Management UK, the focus of the role will be to lead the end to end management of bids, ensuring high quality and on time responses to deliver profitable growth.

The Bid Manager will be responsible for managing the complete lifecycle of bid projects ensuring all submissions are prepared in accordance to company sales governance procedures and that the necessary and sufficient actions are taken to win the deal.

One of your key abilities will be the effective management of all those who input into the response/submission, and therefore you must be a highly-organised individual who can programme the work of others. You must also be able to work under the pressure of tender deadlines. It is essential that you take pride in your leadership skills in growing and developing a team that will produce high quality work winning projects resulting in profit for the business.

You will understand the deliverables and responsibilities of the Bid Management function and timescales for achieving them - in essence, being the 'glue' for all bidding, tendering and proposal production for T-Systems Limited.

This role requires flexibility to engage with multiple customer and internal business units, consequently this role requires mobility to travel to customer sites and other T-Systems locations throughout the UK.

Duties & Responsibilities:

Responsible for ensuring bids are submitted on time and to a high standard.Manage the bid process until the proposal is ready to be signed.Manage the bid costs and schedule during all phases to achieve submission deadlines and within allocated bid budget.Ensure that all bid resources are accurately forecast and are used as efficiently and effectively as possible.Ensures the high quality of all material delivered to the customer.Plan the production of proposal or contract schedule submissions to the client.Coordinate the amalgamation of all proposal parts, delivered by solution team, HR, Finance & Controlling, Legal affairs or other internal or external units.Identifies, presents and evaluates risks of the proposal and contract in collaboration with all involved units.Adhere to the over-arching Sales Governance Process and that all submissions conform to the sign off process.

Bid Team Management

Identifies and secures appropriate resources and team support required to develop, package and price custom solutions.Adhere to procurement guidelines, including use of Service Agreements and Purchase Orders, when engaging resources from outside the business unit.Drive the kick off meeting and key strategy meetings throughout the bid.Lead the virtual bid team to deliver a high quality response on both new prospect and existing client opportunities.Tenacious in ensuring that external solution partners and internal contributors perform as required and agreed.Manages team building, moderates team conflict

Manage internal stakeholders to ensure smooth delivery of the bid.Manage all points of governance with key business stakeholders.Initiates processes and delivers documents for the approval boards and manages escalations as appropriate.Coordinates and accompanies the handover process to transition & transformation team.

Customer Facing

Attend external bid briefing sessions with the Deal Managers.Acts as counterpart for client's buying team project manager to structure and plan the joined process milestones.Manages and evaluates "due diligence" if required.Prepare bid presentations.Attending de-brief sessions and leading internal lessons learned workshops.Communications with all internal and external stakeholders are well planned and executed.Build effective working relationships across the business.Influential in guiding the development of sales, solution, and financial strategies; serves as liaison to support team members to translate prospect strategies into action items, project plans, and client deliverables that align with win themes and value propositions.Considered as an advisor to senior sales, account, and/or industry leadership with respect to the current state and future advancement of the deal.Proactive management of necessary information, re-deal requirements across the streams (e.g. Legal, HR, and Finance).Continue to develop best practice bid management and ensure knowledge libraries are continuously updated and to liaise with other key stakeholders and departments this objective.

Essential Skills:

Ability to lead, enthuse and motivate a team of solution, financial, commercial and legal contributors in achieving a successful deal submission.Excellent time management skills and ability to prioritise work under pressure.Experience of working on multiple bids simultaneously.Open minded and comfortable with change and ambiguity.Distinctive project management skills, PMI or similar certification.Distinctive interpersonal skills for leading scattered teams.Knowledge of quality management methods.Knowledge of most important influencing factors of solutions (technical solutions, finance, steerage).Experience with T-Systems' solution development, control procedures, tools and reporting.Knowledge of T-Systems' 'Go2Market processes'.Strong stakeholder management.Excellent Communication skills.Strong IT Literacy.Strong Word and document production literacy.Strong Excel and financial / commercial literacy.
We want to recruit the best people for our business. This sounds simple but in a changing business landscape we need to continually review what talent and capability we need and then how we attract and engage it.

Our industry is exciting and there is no status quo; our customers are becoming more and more digital and need different and innovative new solutions and expect more and more from us. This means we need to evolve and to stay ahead of the market and of the major trends like Cyber Security, Big Data or the Internet of Things Salary: . Date posted: 13/07/2017

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